GOVERNMENT OF NATIONAL CAPITAL TERRITORY OF DELHI

DIRECTORATE OF EDUCATION: SPORTS BRANCH

CHHATTRASAL STADIUM: MODEL TOWN: DELHI: 110009.          

 

TENDER FORM FOR PROCUREMENT OF BAND EQUIPMENTS

(TO BE FILLED BY THE TENDERER)          

 

TECHNICAL BID

                                                                                                                                                                                                                                                                                                                                                                                                                                       

 

FORM TO BE DEPOSITED : Upto 2.00 p.m. on 29-6-2006

 

TENDER TO BE OPENED  :  At  3.00 p.m. on 29-6-2006

 

A.1  (a)   Name of the Firm…………………………………………………………

 

 (b)  Address of the Firm ………………………………………………………

 

       (c)  Name & address of the Prop./Partner …………………………………….

           

   2. (a)    TIN  No ……………………………………………….

      (b)    PAN No………………………………………………..

      (c)   Attested Copy of Sales Tax Clearance Certificate.

(d)   Attested copy of Income Tax Clearance Certificate.

      (e)   Attested copy of PAN Registration

(f) Attested copy of TIN Registration.

 

3. Bid Security deposited vide Demand Draft / FDR No. ………………………          

   Dated…………………………….. for Rs……………………………….

 

  4.(a)  Whether any supply had been made to Govt. Department in the past

            ……………   

(b)   If yes, please furnish full details. ………………………………………..

 

Year

Details of Items

Names of Deptt.

Amt.

2003-04

 

 

 

2004-05

 

 

 

2005-06

 

 

 

 

  5. Annual Turnover

Year

Turnover (in Rs.)

2003-04

 

2004-05

 

2005-06

 

 

 

 

 

B         LIST OF SCHOOLS FOR WHICH BAND EQUIPMENTS ARE REQUIRED

 

1.                                          Rajkiya Pratibha Vikas Vidyalaya, Surajmal Vihar (Distt. East)

2.                                          Rajkiya Pratibha Vikas Vidyalaya, Yamuna Vihar (Distt. North-East)

3.                                          Rajkiya Pratibha Vikas Vidyalaya, Kishan Ganj (Distt. North)

4.                                          Rajkiya Pratibha Vikas Vidyalaya, Shalimar Bagh (Distt. North-West A)

5.                                          Rajkiya Pratibha Vikas Vidyalaya, Hari Nagar (Distt. West A)

6.                              Rajkiya Pratibha Vikas Vidyalaya, Rohini (Distt. North-West B)

7.                                          Rajkiya Pratibha Vikas Vidyalaya, Paschim Vihar (Distt. West B)

8.                                          Rajkiya Pratibha Vikas Vidyalaya, Vasant Kunj (Distt. South-West A)

9.                                          Rajkiya Pratibha Vikas Vidyalaya, Lodhi Road (Distt. South)

10.                                      Rajkiya Pratibha Vikas Vidyalaya, Link Road (Distt. Central/New Delhi)

11.                                      Rajkiya Pratibha Vikas Vidyalaya, Dwarka (Distt. South-West B)

12.                                      Rajkiya Pratibha Vikas Vidyalya, Gandhi Nagar (Distt. East)

 

C         EQUIPMENTS REQUIRED FOR BAG PIPE BAND TROOP FOR EACH SCHOOL

 

1.         Bag pipers (Bekelite with brass mounts)                        20 sets complete

2.         Practice Chanters (wooden with brass mounts)              21 No.

3.         Bag pipe reeds (wooden)                                              6 Dozen

4.         Practice chanter reeds (wooden)                                   6 dozen

5.         Side drum with stick & belt (14”) (Aluminium)               8 sets

            (Guard model with English fittings)

6.         Tenor drum with belt and beater (18”) (Aluminium)        2 sets

7.         Bass drum with belt and beater (30”)(Aluminium)           1 No.

8.         Brass cymbal (14”) with leather strap                             1 pair

9.         Leader stick (Practice)(wooden with Aluminium head)    1 No.

10.       Leader Stick (Ceremonial) (wooden with brass head)     1 No.

 

 

D         EQUIPMENTS REQUIRED FOR FLUTE PIPE BAND TROOP FOR EACH SCHOOL

 

1.         Flutes  (wooden)                                                         36 Nos.

2.         Side drum with stick & belt (14”)(Aluminium)               8 sets

            (Guard model with English fittings)

3.         Tenor drum with belt and beater (18”) (Aluminium)       2 sets

4.         Bass drum with belt and beater (30”) (Aluminium)         1 No.

5.         Brass cymbal (14”) with leather strap                            1 pair

6.         Leader stick (Practice) (wooden with Aluminium head)  1 No.

7.         Leader Stick (Ceremonial) (wooden with brass head)    1 No.

 

            Out of the above 12 schools, half schools are to be equipped with Bag Pipe Band & half schools are to be equipped with Flute Band. However, this ratio may also alter depending upon the requirement of schools.

 

 

TERMS & CONDITIONS     

 

 

1.   The item should be new, well polished and complete in good working order.

 

2.   The firm will be responsible for arranging the articles at the designated schools for which no extra payment will be made.

 

3.   No extra payment will be made in respect of labour charges, cartage charges, fixing charges and material required for fixing etc.

 

4.   Rates should be inclusive of all taxes, cartage, labour etc.

 

5.   The items can be fixed /supplied at any place in Delhi.

 

6.   The technical bid form duly filled in & with enclosures attached in all respect should be sealed in a separate envelope inscribing “TECHNICAL BID FORM    FOR PROCURMENT OF BAND EQUIPMENTS” on it & also mentioning    name & address of the Tenderer on it.    

7.   Terms & conditions duly signed in token of acceptance should accompany the Technical bid.

 

 

 

(SAT PAL)

DY.DIRECTOR OF EDN.(SPORTS)

 

All the above terms and conditions are accepted by me/us.

 

 

 

Signature with seal of the firm.

 

 

 

GOVERNMENT OF NATIONAL CAPITAL TERRITORY OF DELHI

DIRECTORATE OF EDUCATION: SPORTS BRANCH

CHHATTRASAL STADIUM: MODEL TOWN: DELHI: 110009.

 

 

TERMS & CONDITIONS OF THE TENDER FOR PROCUREMENT OF BAND EQUIPMENTS

 

1.   Sealed tenders are invited for/on behalf of President of India for procurement of band equipment.

2. The tender shall consist of two separate bids-a technical bid and financial bid. The technical   bid and the financial bid should be sealed by the bidder in sepatate cover duly subscribed and both these sealed covers are to be put in a bigger cover which should also be sealed and duly supercribed which shall be deposited in tender box kept in the room of DDE (Sports) at Chhatrasal Stadium, Model Town, Delhi.  The tender shall be accepted up to 2.00 p.m. on      29.6.2006. No tender shall be entertained thereafter under any circumstances.     

1.   Rates shall not be quoted on “Technical bid” form.  In case they are mentioned directly or indirectly, the bid shall be summarily rejected.                          

a)               First, the technical bids shall be opened on 29.6.2006 at 3.00 p.m. in the room of DDE (Sports) by the purchase committee constituted for this purpose.  Financial bids of only those tenderers shall be opened whose technical bids are approved. 

i)      The tenders must be accompanied by Bank Demand Draft for the amount mentioned below against each item as earnest money of any schedule bank in favour of Dy. Director of Edn.(Sports) and earnest money received in any other form shall not be accepted :-

                      S.No.     Item                                Bid Security                           Amount of minimum                  

                                                                                                    Turnover (Rs.)

...............................................................................................................................................................................

                  1. Procurement of Band

                       equipment                      24,000/-                        5,00,000/-

 

                             

(b) The tenderer should submit the documentary proof of minimum turnover of the firm indicated in the tender documents duly authenticated by Chartered Accountant.

(c) Latest Sales Tax clearance certificate from the concerned departments in respect of the tenderer must also be accompanied with the tender.

(d) The tender will be rejected out rightly in case above (a) to (c) the tenderer does not comply with terms.

(e)   It will be at the discretion of the Director of Education to make any inquiry in order to judge the stability and capacity of any firm at his decision or other wise be final.

b)      In case the tenderer, whose rates have been approved, and after the order is placed, fails to discharge the obligation of tender so awarded to him, part or in full or on the grounds of quality, the Director of Education has the right to place the order to other firm at the cost and risk of contractor and the Director of Education shall have the right to forfeit the security money or to take any legal action against defaulter contractor.

 

c)                  The article ordered/supplied would be subject to inspection by the authorized team/representatives of the Director of Edn. at any place to be decided by the department. The goods supplied/ordered are liable to be rejected, if the same do not come up to prescribed specification/approved samples. The tenderer has to bear all the cost at his  own risk.

d)                  No interest on bid security will be paid. 

e)                  The bid security of unsuccessful tenderer will be returned on finalization of the tenders.

f)                  The payment towards the supply of the articles shall be made directly to the party by the Directorate of Education, Delhi.

g)                  The bid security of the successful tenderer will be retained and treated as  performance security upto expiry of tender and for balance amount of performance security, if required, will be asked by the Department after finalization of the tender.  The Department can ask the tenderer to deposit security deposit between 5 to 10 % of total amount of work order of this office during the tender period in advance at the time of finalization of the tender.

h)                    Any tender which bears cutting, over-writing in the rates, shall not be considered.

i)                  Income Tax to be deducted at source @ 2% in all cases of payment to contractor.

j)                  The tender which does not comply with any of the above condition will be rejected.

k)                    The Director of Education reserves the right to accept or reject any tender without any reasons.

l)                    These terms and conditions are to be signed by the tenderers at the place specified below which would be finally and legally binding on him. The tenderer is not entitled to insert/add/delete any term/condition whether made herein or thereby in separate note/letter and the Director of Education shall not be bound any such addition/deletion.

m)                  The Director of Education shall have the right to accept or reject all or any of the tenders without assigning any reason.

n)                    The Director of Education shall also have the right to bifurcate and award the contract to any number of tenderers and his decision in this regard shall be final and binding upon the tenderers.

o)                In case of dispute, the decision of the Director of Education shall be final and binding on the parties.

p)                  Under no circumstances, the negotiation would be held with any tenderers except the lowest tenderer.

q)                  The terms of the tender will be one year from date of acceptance/approval of the competent authority.

                                                                 

                                                                                                                                                                                         (SAT PAL)

DY.DIRECTOR OF EDN.(SPORTS)

Acceptance of the Tenderer :                          

 

            All the above terms and conditions are accepted by me/us.  I / we bound myself / ourselves to observe them in the event of my / our tender being accepted.  The earnest money in the form of Demand Draft for Rs. ______________ is enclosed.              

        

                                                                                                               Signature of the tenderer with seal

                                                                                                                  of the firm.              

 

Place _________________

Dated _________________         

Witness :-    1.  _________________ 2. ___________________

 

GOVERNMENT OF NATIONAL CAPITAL TERRITORY OF DELHI

DIRECTORATE OF EDUCATION: SPORTS BRANCH

CHHATTRASAL STADIUM : MODEL TOWN : DELHI: 110009.

 

TENDER FORM FOR PROCUREMENT OF BAND EQUIPEMENTS

( TO BE FILLED BY THE TENDERER)          

 

FINANCIAL BID

     

 

FORM TO BE DEPOSITED : Upto 2.00 p.m. on 29-6-2006

 

TENDER TO BE OPENED  :  At 3.00 p.m. on 29-6-2006

 

A.1  (a)   Name of the Firm…………………………………………………………

 

 (b)  Address of the Firm ………………………………………………………

 

       ©  Name & address of the Prop./Partner …………………………………….

           

B.  Rates in respect of following equipments of BAG PIPE BAND TROOP

 

1.         Bag pipers (Complete set)                               

2.         Practice Chanters                    

3.         Bag pipe reeds                        

4.         Practice chanter reeds              

5.         Side drum with stick & belt (14”)         

            (Guard model with English fittings)

6.         Tenor drum with belt and beater (18”)  

7.         Bass drum with belt and beater (30”)   

8.         Brass cymbal (14”) with leather strap   

9.         Leader stick (Practice)             

10.       Leader Stick (Ceremonial)                   

 

C  Rate in respect of following equipments of FLUTE PIPE BAND TROOP

 

1.         Flutes                          

2.         Side drum with stick & belt (14”)         

            (Guard model with English fittings)

3.         Tenor drum with belt and beater (18”)  

4.         Bass drum with belt and beater (30”)   

5.         Brass cymbal (14”) with leather strap   

6.         Leader stick (Practice)             

7.         Leader Stick (Ceremonial)                   

 

 

 

NOTE :                          

 

The rates should be indicated per item & inclusive of Value Added Tax and other govt. levies.                            

 

The Tender shall be liable to be rejected if all the columns are not properly & completely filled up.                      

 

This financial bid form duly filled in should be sealed in a separate envelope inscribing “FINANCIAL BID FORM FOR PROCUREMENT OF BAND EQUIPMENTS”on it & due mentioning name & address of the tenderer on it.                 

 

 

 

 

                                                                                                                                                                Signature with name & stamp of firm