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DELHI BUREAU OF TEXT BOOKS
25/2, Institutional Area, Pankha Road,
“D” Block, Janakpuri, New Delhi-110058
(Phone Nos. 2852
4202, 2852 2049 FAX 2852 0901
(I)
TENDER FOR THE PRINTING OF TEXT-BOOKS
Sealed tenders are invited from reputed and experienced offset
printers in textbook printing in NCR region having at least two
offset machine (sheet fed) with a valid license in the field
issued by the appropriate authority. Both the Technical bid and
Financial bid forms complete in all respects must reach the
office of the undersigned in separate sealed covers latest by
2.30 p.m. on 3-12-2007. The Technical Bid will be opened on
3-12-2007 at 3.00 p.m. in the conference room of Delhi Bureau of
Text Books in the presence of the tenderers or their
representatives (if any who wish to be present). The result of
the Technical bids will be displayed on 6-12-2007 at 12.00 p.m.
and the financial bids of only successful bidders of the
Technical bids will be opened in the conference room of the
Bureau on 6-12-2007 at 12.30 p.m.
(II)
INSTRUCTION FOR TECHNICAL BID
1.
The participating printers in the bid shall have at least
five year’s experience in the textbooks/book printing. The
participating printers in the bid shall have to attach documents
with the technical bid regarding the minimum turn over to the
extent of Rs. 10 lacs per annum. The technical bid shall be
only one irrespective of the number of titles for which bids are
being made. Technical specifications of each title are
attached. The details of specifications of each book viz. size
of the book, size and type of paper, No. of pages (excluding
cover pages). No. of coloured pages of text, colours of the
cover, quantity of print order and the style of binding is given
in the details of specifications attached.
2.
A bid security of Rs. 25,000 is to be submitted
irrespective of the number of bids in the form of CDR/FDR Bank
Draft with validity upto 30-09-2008 from any scheduled bank in
favour of Managing Director, Delhi Bureau of Text Books and bid
security must accompany the Technical bid form. Any Technical
bid received without bid security will be summarily rejected.
The bid security of unsuccessful bidders will be returned to
them within 30 days of the opening of the financial bids.
3.
The textbooks are to be printed in English, Hindi and
Urdu languages, as specified for each title of the textbooks.
4.
In case of over-trimming at the level of printer upto 5
mm. either side the penalty to the extent @ 15 per kg. of paper
over trimmed will be imposed. In case of over trimming by more
than 5 mm and the printed margins are damaged even upto slight
extent in any form the penalty imposed will amount to be 100% of
the cost of the paper over trimmed and such books shall be
forfeited for the purpose of destruction at the cost of printer.
5.
In case of non-registration of colours in perfect form,
the penalty will be 2% of the total cost of printing of the
title.
6.
For any other form of defective printing or binding, 2%
of the total cost of printing of that title will be recovered.
7.
A neat and high-class production throughout the printing
of titles awarded in the print order is an essential
requirement. The printer should use P.S.Plates for printing of
books.
8.
The details as required in the Technical bid form shall
be provided by the printer to the Bureau and no self-made
condition or counter conditions shall be written by the bidder.
9.
The printers are eligible only for quoting the rates
according to their existing colour capacity of machine i.e. four
colour for four colour job, double colour for double colour job
and single colour for single colour job.
10.
Rates shall not be quoted in the technical bid form.
In case they are mentioned therein directly or indirectly, the
bid shall be summarily rejected.
11.
The tenderer must submit the details regarding the number
of sheet fed machine in each colour with their per day capacity
of work done by each machine i.e. the turn over capacity, in the
technical bid form.
12.
If the printer does not supply books as per schedule
mentioned in the print order or the printer backs out after the
print order is issued by the bureau, then the printer shall be
liable to be debarred from the allotment of work for the future
and the bid security deposited will be forfeited.
(III)
INSTRUCTIONS FOR FINANCIAL BID
1.
The printer will have to fill financial bid for the title
in which he is interested. The rates of each title along with
the VAT (if applicable) will be quoted for the total number of
copies to be printed. However, the Bureau reserves the right to
add or subtract to the extent of 20% in the number of copies for
each title for which the proportionate cost would be
added/subtracted to in accordance with the rates of printing.
2.
The printer shall be required to supply the 40% of the
total print runs to be delivered within 40 days from the initial
date of award of the tender to the bidder, failing which the
work assigned will be withdrawn and the paper will be lifted at
the risk and cost of the printers. The balance 60% will be
supplied within next 50 days. No extension of time shall be
allowed to any printer on what so ever grounds beyond the
maximum time limit of 90 days.
3.
The printer shall print each title allotted to him as per
the specifications provided to him by the Bureau.
4.
The Bureau will issue the paper for printing the text and
the cover. The paper shall have to be lifted from the godown of
the Bureau or from any other place situated in the NCT of Delhi
by the tenderer at his own cost.
5.
Spoilage @1% for first colour and ½% (half) for every
subsequent colour will be allowed on the paper supplied by the
Bureau. Market price of the paper shall be recovered from the
printer in case he fails to return unutilized paper to the
Bureau.
6.
The successful tenderer will have to deposit Rs. 25,000
as performance security in addition to bid security,
irrespective of the number of titles in the form of CDR/FDR of
any scheduled bank in favour of the Managing Director, Delhi
Bureau of Text Books. The performance security shall be liable
to be forfeited, partly or wholly, for violation of any of the
terms and conditions of the tender. The performance security
will be released only after the final payment for the job.
7.
The successful tenderer shall have to furnish at the time
of allotment of the job, a bank guarantee of 25% of the cost of
paper issued/intended to be issued to him by the Bureau. After
the finished books of the lot of paper issued to him are
delivered to the Bureau for subsequent issue of the paper no
separate bank guarantee will be required, provided that the
paper issued to him in each subsequent installment is not more
than that for which the bank guarantee has been given.
8.
(I) The estimated number of pages of the books are
mentioned in Annexure-1. The payment will be made
proportionately according to the final set up of the pages and
colour forme.
(II) The printer shall at his own
cost submit the ferro proofs (Prints), ammonia prints (proofs),
machine proofs in colour to the Bureau for its approval before
final printing in bulk.
9.
Manuscripts and positives (printing material) in respect
of all the titles will be supplied by the Bureau. After
completion of the job, the printer will have to return the
printing material along with, on or before submitting the final
bills. The printer shall have to carry out the
correction/positives of prelim pages at his own cost and show
proofs to the Bureau.
10.
If the printed books are not supplied as per the
stipulated time schedule, a penalty for delay per week upto the
extent @ 5% of the cost of printing of the unsupplied lot will
be imposed.
11.
The successful tenderers shall have to enter into an
agreement with the Bureau in the prescribed proforma on a
non-judicial stamp paper of rupee ten within seven days of the
issue of the print order duly attested by Oath
Commissioner/Notary.
12.
The successful tenderers will be free to collect the
printing material (like MSS Positive, Text and Cover) from the
Bureau after completing the formalities of contract (security
deposit, comprehensive insurance coverage, bank guarantee and
Agreement Deed etc.). However, the time allotted for completion
of the job will be observed in strict conformity with the time
schedule mentioned in clause No. 1 of instruction for other
conditions.
13.
The rates quoted should be inclusive of all taxes.
14.
The print order may be increased or decreased by 20% of
print order and the printing charges along with time frame shall
be calculated on pro-rata basis, if necessary.
15.
80% payment of the printing bill of the finished lot of
books and bill thereof to the extent that only 20% of the total
bill remains with the Bureau which will be released by
30-09-2008 subject to the verification of the printing and
binding of the books as per the specifications and their supply
as per prescribed schedule and after making such deductions as
may be required as per the terms & conditions.
16.
THE PRINTER SHALL QUOTE THE RATE OF EACH TITLE SEPERATELY WITH
REGARD TO FOUR COLOUR OR SINGLE COLOUR ON THE PRESCRIBED FORMAT
AND PUT IN A SEALED COVER SEPERATELY AND SUPERSCRIBE EACH OUTER
EVVELOP MENTIONING THE TITLE WITH CLASS. FINALLY ALL SUCH
FINANCIAL BIDS SHALL BE PUT IN A BIG SEALED COVER/ENVELOP.
17.
The financial bid/commercial bid shall not be opened if the
outer envelope does not super scribe the information i.e. name
of the title with class for which the quotation is obtained by
the Bureau. The quotation will be summarily rejected.
(IV)
INSTRUCTIONS FOR OTHER CONDITIONS:
1.
The delivery of finished books will be supplied as per
schedule given above at para (2) of the instructions for
financial bid at the DBTB godown at Janakpuri, New Delhi,
however, the printer may supply printed books even before the
above scheduled date.
2.
Finished books shall be packed in bundles of 25 copies
each and bundles will be first tied with plastic string or
`Sutlee` and then wrapped with transparent polythene sheet of at
least forty thickness (micron) and delivered to the godown of
the Bureau at the address given above or at any other place in
the NCT of Delhi specified by the Bureau.
3.
The successful tenderer shall have to furnish a
comprehensive insurance risk cover of fire, theft, burglary,
riots etc. from a General Insurance Co. for the entire value of
the paper supplied to him. The beneficiary of this
insurance coverage will be the Delhi Bureau of Text Books and
the insurance period shall be of 90 days more than the delivery
period of the finished books. The premium of the policy will
have to be borne by the successful tenderer. The insurance
policy and its cover note shall be deposited by the successful
tenderer with the Bureau before lifting of the paper.
4.
After award of tender, if a successful tenderer does not
lift the paper within seven clear calendar days for any or all
of the jobs offered and supply the books as per schedule above,
the job shall be withdrawn and the performance security along
with bid security of the defaulter shall be forfeited
instantaneously.
5.
The paper for extra spoilage may be supplied to the
printer in case of emergency on cash payment at 25% higher rate
than the cost of paper or at the prevailing market price,
whichever is higher.
6.
In the event of failure of the printing of books by the
tenderer as per terms and conditions, the Bureau reserves the
right to get any or all of the titles printed from any other
source at the contractor’s risk and expenses.
7.
The Chairman, Delhi Bureau of Text Books reserves the
right to accept or reject any bid or all bids without assigning
any reason thereof.
8.
All disputes shall be subject to the jurisdiction of NCT
of Delhi Courts only.
(M.K. AGRAWAL)
Secretary
List of documents to be attached:
1.
Copy of the license from appropriate authority of NCR of
Delhi.
2.
PAN/VAT Registration (Proofs to be attached).
3.
Certificate from the prop./partner on Rs. 5/-
(non-judicial stamp paper).
4.
Details of printing machines (sheet fed) in working
conditions S/C, D/C,F/C.
5.
Details of bid security.
6.
Proof of the 5 years experience in the field of printing
of text-books/books.
7.
Documents regarding the turn over of Rs. 10 lacs. per
annum.
1.
DELHI BUREAU OF TEXT BOOKS
25/2, Institutional Area, Pankha Road,
“D” Block, Janakpuri, New Delhi-110058
(Phone Nos. 2852
4202, 2852 2049 FAX 2852 0901
TECHNICAL BID FORM
1.
a) Name of the Printer with complete address
b)
Telephone/Office
c)
Mobile No.
Residence:
2.
Details of the experience in the printing of text
books/books
3.
Certificate of valid license issued by an appropriate
authority (Self certified photocopy be attached).
4.
PAN/VAT No. (Self certified photocopy to be attached).
5.
Name and Address of Proprietors/Partners/Directors:
1.
2.
3.
6.
Certificate from the proprietor/partners/Directors to the
effect that each of the partner shall be personally responsible
for timely delivery of the printed books as per
specifications/conditions if order is placed with his/their firm
or company and that the particulars furnished in this technical
bid form are correct. Declaration/certificate to be furnished
on Rs. 5/- N.J. STAMP papers (to be attached)
7.
Details of printing machines (sheet fed)
8.
State the capacity to print the number of reams
Which the printer can print within 90 days
Reams
9.
Details of bid security
Amount
Rs.
No.
Bank
10.
Documents regarding the minimum turnover of Rs. 10 lacs
per annum Attached/Not Attached.
(See on back Page)
2.
11.
State the details in the format as given below
(Please don’t quote the rate in this technical bid form)
Sr. No. Name of Title & Class for which the bids
have been quoted
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
(Use separate sheet if the space above is insufficient)
12.
I/We undertake to print the jobs allotted by the Bureau within
the stipulated time.
Note:
1.
All the required documents should be attached in the form
of numbered Annexure.
2.
In case the space is found to be insufficient a separate
sheet duly signed shall be enclosed.
3.
If any information furnished is found to be false at any
stage then the bid security along with performance security
shall be forfeited and the printer shall be debarred from any
work connected with the Bureau.
Signatures
Name with Seal
DELHI BUREAU OF TEXT BOOKS
25/2, Institutional Area, Pankha Road,
“D” Block, Janakpuri, New Delhi-110058
(Phone Nos. 2852
4202, 2852 2049 FAX 2852 0901
FINANCIAL BID FORM
Name of the Printer with
Address
1.
Title
2.
Class
3.
Print Order
Copies
Total
amount to be charged for composing prelim pages & processing of
prelims and corrections pages, printing, binding, packing and
delivery of finished product at the DBTB godown or another
location in Delhi as specified by the DBTB and stacking it in
the DBTB godown as well as for lifting the paper from the DBTB
godown (or from any where in Delhi including VAT/Taxes as
applicable of the above titles shall be follows: -
Rate (Inclusive of all taxes with F.O.R.) Rs. (In figure)
Rs.
(In Words)
I/We agree
to comply with the terms and conditions and time schedule of
supplying the finished books as prescribed by the Delhi Bureau
of Text Books.
Signature:
Name
With Seal
Note:-
1.
The envelop of the financial bid should be super scribed
with the details as given below and sealed.
Title
Class
2.
PLEASE NOTE THAT THE FINANCIAL BID SHALL BE FURNISHED ON
THE PRESCRIBED FORMAT ONLY.
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