GOVERNMENT OF NATIONAL CAPITAL TERRITORY OF DELHI

DIRECTORATE OF EDUCATION: SPORTS BRANCH

CHHATTRASAL STADIUM: MODEL TOWN: DELHI: 110009.

TENDER FORM FOR HIRE OF FURNITURE & SHAMIANA

(TO BE FILLED BY THE TENDERER)

TECHNICAL BID

FORM TO BE DEPOSITED : Upto 2.00 p.m. on 29-6-2006

TENDER TO BE OPENED : At 3.00 p.m. on 29-6-2006

A.1 (a) Name of the Firm…………………………………………………………

(b) Address of the Firm ………………………………………………………

2. (a) TIN No ……………………………………………….

(b) PIN No………………………………………………..

(d) Attested Copy of Sales Tax Clearance Certificate.

(e) Attested copy of Income Tax Clearance Certificate.

(f) Attested copy of PIN Registration

(g) Attested copy of TIN Registration.

3. Bid Security deposited vide Demand Draft No/FDR No.. ………………………

Dated…………………………….. for Rs……………………………….

4.(a) Whether any supply had been made to Govt. Department in the past

……………

(b) If yes, please furnish full details. ………………………………………..

Year	Details of Items	Names of Deptt.	Amt.
2003-04
2004-05
2005-06

5. Annual Turnover

Year	Turnover (in Rs.)
2003-04
2004-05
2005-06

B HIRE OF FURNITURE & SHAMIANA (Rate per day)

1, a) Deluxe Chair

b) Deluxe Chair with cover

1. Banquet Chair

2. Banquet Chair with cover

3. Chairs Steel/Garden

4. Dunlop Sofa

5. Sofa set with cover

6. Fancy Sofa set

7. Centre Table (Wooden and Wrought iron with top glass)

8. Table Size 6’ x 3’

9. Stage construction (per sq.ft.) of steel with tubler structure with ply .

10. Stage construction fitted with ply(per sqr. Ft.)

11. Water proof type pandal with structure (per sq.ft.)

12. Carpet Rug size 9’ x 6’

13. Durries size 10’ x 8’

14. Chandni/Chadar size 8’x10’

15. Ceiling size 15’x15’

16. Kanat

17. Tat pati or jute sheets with measurement per sq.ft.

18. Bedding (Bed sheets, Gadda, Pillow, Blankets, Quilt) (separate rate for each item)

19. Cot steel

20. Jug

21. Tray

22. Glass

23. Tumbler Glass

24. Flower Pot

25. Drum for storage of water

26. Lavatory Temporary

27. Curtain (15’x12 ½ ’) per sq. ft.

28. Table cover for centre table

29. Table cover size 6’x3’

30. Buckets and Mug

31. Stall/Garden umbrella for judge 5’X 10’

32. Fan (Pedestal)

33. P.A System with battery

34. Pipe Pandal structure (per sq. ft.)

35. Side walling (per sq. ft.)

36. Frill

37. VIP Sofa

38. Tripal (per sq. ft.)

39. VIP Carpet

40. Halogen light

41. Bulb

42. Main line (running feet)

43. Sub main line (running feet)

TERMS & CONDITIONS

1. The item should be new looking, will be polished washed and complete in good
working order.

2. The firm will be responsible for arranging the articles and watch and ward for
which no extra payment will be made.

3. No extra payment will be made in respect of labour charges, cartage charges,
fixing charges and material required for fixing etc.

4. Rates should be inclusive of all taxes, cartage, labour etc.

5. The items can be fixed/supplied at any place in Delhi.

6. The firm has to get verified bills/challans from the incharge of
Venue/Meet/Events.

7    The technical bid form duly filled in & with enclosures attached in all respect
      should be sealed in a separate envelope inscribing “TECHNICAL BID FORM
      FOR HIRE OF FURNITURE AND SHAMIANA” on it & also mentioning
      name & address of the Tenderer on it.

8. Terms & conditions duly signed in token of acceptance should accompany the
Technical bid.

(SAT PAL)
DY.DIRECTOR OF EDN.(SPORTS)

All the above terms and conditions are accepted by me/us.

Signature with seal of the firm.

GOVERNMENT OF NATIONAL CAPITAL TERRITORY OF DELHI

DIRECTORATE OF EDUCATION: SPORTS BRANCH

CHHATTRASAL STADIUM : MODEL TOWN : DELHI: 110009.

TERMS & CONDITIONS OF THE TENDER FOR HIRING OF FURNITURE & SHAMIANA

1. Sealed tenders are invited for/on behalf of President of India for hiring of various items as
given in the tender form.

1. The technical bid and the financial bid should be sealed by the bidder in separate covers
duly superscribed and both these sealed covers are to be put in a bigger cover which should
also be sealed and duly superscribed and deposited in box kept in the room of DDE (Sports)
at Chhatrasal Stadium, Model Town, Delhi. The tender shall be accepted up to 2.00 p.m. on
29.6.2006. No tender shall be entertained thereafter under any circumstances.

2. Rates shall not be quoted on “Technical bid” form. In case they are mentioned directly
or indirectly, the bid shall be summarily rejected.

3. First the technical bids shall be opened on 29.6.2006 at 3.00 p.m. in the room of DDE
(Sports) by the purchase committee constituted for this purpose. Financial bids of only
those tenderers shall be opened whose technical bids are approved.

4. (a)The tenders must be accompanied by Bank Demand Draft/FDR for the amount
mentioned below against each item as bid security of any schedule bank in favour of Dy.
Director of Edn.(Sports) and bid secruity received in any other form shall not be accepted :-

        S.No.     Item     Amount of Bid                           Amount of minimum
                                      security                                       turnover (Rs.)
      ………………………………………………………………………………

1. Hire of Furniture & 40,000 20,00,000

Shamiana

(b) The tenderer should submit the documentary proof of minimum turnover of the firm
indicated in the tender documents duly authenticated by Chartered Accountant.

(c) Latest Sales Tax clearance certificate from the concerned departments in respect of the
tenderer must also be accompanied with the tender.

(d) The tender will be rejected out rightly in case above (a) to (c) the tenderer does not
comply with terms.

5. It will be at the discretion of the Director of Education to make any inquiry in order to judge
the stability and capacity of any firm at his decision or other wise be final.

6. In case the tenderer, whose rates have been approved, and after the order is placed, fails to
discharge the obligation of tender so awarded to him, part or in full or on the grounds of
quality, the Director of Education has the right to place the order to other firm at the cost
and risk of contractor and the Director of Education shall have the right to forfeit the
security money or to take any legal action against defaulter contractor.

7. The article ordered/supplied would be subject to inspection by the authorized
team/representatives of the Director of Edn. At any place to be decided by the department.
The goods supplied/ordered are liable to be rejected, if the same do not come up to
prescribed specification/approved samples. The tenderer has to bear all the cost at his own risk.

8. No interest on bid security will be paid.

9. The bid security of unsuccessful tenderer will be returned on finalization of the tenders.

10. The payment towards the supply of the articles shall be made directly to the party by the
Directorate of Education, Delhi.

11. The bid security of the successful tenderer will be retained and treated as performance
security upto expiry of tender and for balance amount of performance money, if required,
will be asked by the Department after finalization of the tender. The Department can ask
the tenderer to deposit performance security between 5 to 10 % of total amount of work
order of this office during the tender period in advance at the time of finalization of the tender.

12. Any tender which bears cutting, over-writing in the rates, shall not be considered.

13. Income Tax to be deducted at source @ 2% in all cases of payment to contractor.

14. The tender which does not comply with any of the above condition will be rejected.

15. The Director of Education reserves the right to accept or reject any tender without any
reasons.

16. These terms and conditions are to be signed by the tenderers at the place specified below
which would be finally and legally binding on him. The tenderer is not entitled to
insert/add/delete any term/condition whether made herein or thereby in separate note/letter
and the Director of Education shall not be bound any such addition/deletion.

17. The Director of Education shall have the right to accept or reject all or any of the tenders
without assigning any reason.

18. The Director of Education shall also have the right to bifurcate and award the contract to
any number of tenderers and his decision in this regard shall be final and binding upon the tenderers.

19. In case of dispute, the decision of the Director of Education shall be final and binding on the
parties.

20. Under no circumstances, the negotiation would be held with any tenderers except the lowest
tenderer.

21. The terms of the tender will be one year from date of acceptance/approval of the competent
authority and rates will be valid for sports branch.

(SAT PAL)
DY.DIRECTOR OF EDN.(SPORTS)

Acceptance of the Tenderer :

All the above terms and conditions are accepted by me/us. I / we bound myself /
ourselves to observe them in the event of my / our tender being accepted. The earnest money in
the form of Demand Draft for Rs. ______________ is enclosed.

Signature of the tenderer with seal
of the firm.

Place _________________

Dated _________________

Witness :- 1. _________________ 2. ___________________

GOVERNMENT OF NATIONAL CAPITAL TERRITORY OF DELHI

DIRECTORATE OF EDUCATION: SPORTS BRANCH

CHHATTRASAL STADIUM : MODEL TOWN : DELHI: 110009.

TENDER FORM FOR HIRE OF FURNITURE & SHAMIANA

( TO BE FILLED BY THE TENDERER)

FINANCIAL BID

FORM TO BE DEPOSITED : Upto 2.00 p.m. on 29-6-2006

TENDER TO BE OPENED : At 3.00 p.m. on 29-6-2006

A.1 (a) Name of the Firm…………………………………………………………

(b) Address of the Firm ………………………………………………………

B. HIRE OF FURNITURE & SHAMIANA (Rate per day)

1,a) Deluxe Chair

b) Deluxe Chair with cover

2Banquet Chair

3.Banquet Chair with cover

4.Chairs Steel/Garden

5.Dunlop Sofa

6.Sofa set with cover

7.Fancy Sofa set

8.Centre Table (Wooden and Wrought iron with top glass)

9.Table Size 6’ x 3’

10.Stage construction (per sq.ft.) of steel with tubler structure with ply .

11.Stage construction fitted with ply(per sqr. Ft.)

12.Water proof type pandal with structure (per sq.ft.)

13.Carpet Rug size 9’ x 6’

14.Durries size 10’ x 8’

15.Chandni/Chadar size 8’x10’

16.Ceiling size 15’x15’

17.Kanat

18.Tat pati or jute sheets with measurement per sq.ft.

19.Bedding (Bed sheets, Gadda, Pillow, Blankets, Quilt) (separate rate for each item)

20.Cot steel

21.Jug

22.Tray

23.Glass

24.Tumbler Glass

25.Flower Pot

26.Drum for storage of water

27.Lavatory Temporary

28.Curtain (15’x12 ½ ’) per sq. ft.

29.Table cover for centre table

30.Table cover size 6’x3’

31.Buckets and Mug

32.Stall/Garden umbrella for judge 5’X 10’

33.Fan (Pedestal)

34.P.A System with battery

35.Pipe Pandal structure (per sq. ft.)

36.Side walling (per sq. ft.)

37.Frill

38.VIP Sofa

39.Tripal (per sq. ft.)

40.VIP Carpet

41.Halogen light

42.Bulb

43.Main line (running feet)

44.Sub main line (running feet)

NOTE :

The rates should be indicated per item & inclusive of Value Added Tax, Service Tax and
other govt. levies.

The Tender shall be liable to be rejected if all the columns are not properly & completely
filled up.

This financial bid form duly filled in should be sealed in a separate envelope
inscribing “FINANCIAL BID FORM FOR HIRE OF FURNITURE AND SHAMIANA” on it & due
mentioning name & address of the tenderer on it.

Signature with name & stamp of firm