GOVERNMENT OF NATIONAL CAPITAL TERRITORY OF DELHI

DIRECTORATE OF EDUCATION: SPORTS BRANCH

CHHATTRASAL STADIUM: MODEL TOWN: DELHI: 110009.

TENDER FORM FOR PROCUREMENT OF PLA CARDS

(TO BE FILLED BY THE TENDERER)

TECHNICAL BID

FORM TO BE DEPOSITED : Upto 2.00 p.m. on 29-6-2006

TENDER TO BE OPENED : At 3.00 p.m. on 29-6-2006

A.1 (a) Name of the Firm…………………………………………………………

(b) Address of the Firm ………………………………………………………

2. (a) TIN No ……………………………………………….

(b) PAN No………………………………………………..

(d) Attested copy of PAN registration

(e) Attested copy of TIN Registration.

3. Bid Security deposited vide Demand Draft / FDR No. ………………………

Dated…………………………….. for Rs……………………………….

4.(a) Whether any supply had been made to Govt. Department in the past

……………

(b) If yes, please furnish full details. ………………………………………..

Year	Details of Items	Names of Deptt.	Amt.
2003-04
2004-05
2005-06

5. Annual Turnover

Year	Turnover (in Rs.)
2003-04
2004-05
2005-06

B PLA CARDS

- 7200 Pla Cards (1200 each in 6 different colour combinations on both sides)

having size 24” x 24” made of cotton with fine quality wooden sticks on both

side of each pla card.

- 1200 hand bags measuring 36” x 12” made of Cotton in single colour

TERMS & CONDITIONS

1. The item should be new and complete in good working order.

2. The firm will be responsible for arranging the articles at the designated place

for which no extra payment will be made.

3. No extra payment will be made in respect of labour charges, cartage charges,

fixing charges and material required for fixing etc.

4. Rates should be inclusive of all taxes, cartage, labour etc.

5. The items can be fixed /supplied at any place in Delhi.

6. The technical bid form duly filled in & with enclosures attached in all respect

should be sealed in a separate envelope inscribing “TECHNICAL BID FORM

FOR PROCURMENT OF PLA CARDS” on it & also mentioning name &

address of the Tenderer on it.

7. Terms & conditions duly signed in token of acceptance should accompany the

Technical bid.

(SAT PAL)

DY.DIRECTOR OF EDN.(SPORTS)

All the above terms and conditions are accepted by me/us.

Signature with seal of the firm.

GOVERNMENT OF NATIONAL CAPITAL TERRITORY OF DELHI

DIRECTORATE OF EDUCATION: SPORTS BRANCH

CHHATTRASAL STADIUM: MODEL TOWN: DELHI: 110009.

TERMS & CONDITIONS OF THE TENDER FOR PROCUREMENT OF PLA CARDS

1. Sealed tenders are invited for/on behalf of President of India for procurement of PLA

CARDS and their bags.

2. The tender shall consist of two separate bids – a technical bid and a financial bid. The

technical bid and the financial bid should be sealed by the bidder in separate cover duly

subscribed and both these sealed covers are to be put in a bigger cover which should also be

sealed and duly superscribed which shall be deposited in tender box kept in the room of DDE

(Sports) at Chhatrasal Stadium, Model Town, Delhi. The tender shall be accepted up to 2.00

p.m. on 29.6.2006. No tender shall be entertained thereafter under any circumstances.

3. Rates shall not be quoted on “Technical bid” form. In case they are mentioned directly or

indirectly, the bid shall be summarily rejected.

a) First, the technical bids shall be opened on 29.6.2006 at 3.00 p.m. in the room of

DDE (Sports) by the purchase committee constituted for this purpose. Financial

bids of only those tenderers shall be opened whose technical bids are approved.

i) The tenders must be accompanied by Bank Demand Draft for the amount mentioned

below against each item as earnest money of any schedule bank in favour of Dy.

Director of Edn.(Sports) and earnest money received in any other form shall not be

accepted :-

S.No. Item Bid Security Amount of minimum

Turnover (Rs.)

……………………………………………………………………………

1. Procurement of

Pla- Cards & bags 25,000/- 5,00,000/-

(b) The tenderer should submit the documentary proof of minimum turnover for three

preceding financial years ending 31.3.2006 of the firm indicated in the tender documents

duly authenticated by Chartered Accountant.

the tenderer must also be accompanied with the tender.

(d) The tender will be rejected out rightly in case above (a) to (c) the tenderer does not

comply with terms.

(e) It will be at the discretion of the Director of Education to make any inquiry in order

to judge the stability and capacity of any firm at his decision or other wise be final.

f) In case the tenderer, whose rates have been approved, and after the order is placed,

fails to discharge the obligation of tender so awarded to him, part or in full or on the

grounds of quality, the Director of Education has the right to place the order to other firm

at the cost and risk of contractor and the Director of Education shall have the right to

forfeit the security money or to take any legal action against defaulter contractor.

g) The article ordered/supplied would be subject to inspection by the authorized

team/representatives of the Director of Edn. At any place to be decided by the

department. The goods supplied/ordered are liable to be rejected, if the same do

not come up to prescribed specification/approved samples. The tenderer has to

bear all the cost at his own risk.

h) No interest on bid security will be paid.

i) The bid security of unsuccessful tenderer will be returned on finalization of the

tenders.

j) The payment towards the supply of the articles shall be made directly to the party

by the Directorate of Education, Delhi.

k) The bid security of the successful tenderer will be retained and treated as

performance security upto expiry of tender and for balance amount of performance

security, if required, will be asked by the Department after finalization of the

tender. The Department can ask the tenderer to deposit security deposit between 5

to 10 % of total amount of work order of this office during the tender period in

advance at the time of finalization of the tender.

l) Any tender which bears cutting, over-writing in the rates, shall not be considered.

m) Income Tax to be deducted at source @ 2% in all cases of payment to contractor.

n) The tender which does not comply with any of the above condition will be rejected.

0) The Director of Education reserves the right to accept or reject any tender without

any reasons.

p) These terms and conditions are to be signed by the tenderers at the place specified

below which would be finally and legally binding on him. The tenderer is not

entitled to insert/add/delete any term/condition whether made herein or thereby in

separate note/letter and the Director of Education shall not be bound any such

addition/deletion.

q) The Director of Education shall have the right to accept or reject all or any of the

tenders without assigning any reason.

r) The Director of Education shall also have the right to bifurcate and award the

contract to any number of tenderers and his decision in this regard shall be final

and binding upon the tenderers.

s) In case of dispute, the decision of the Director of Education shall be final and

binding on the parties.

t) Under no circumstances, the negotiation would be held with any tenderers except

the lowest tenderer.

u) The terms of the tender will be one year from date of acceptance/approval of the

competent authority.

(SAT PAL)

DY.DIRECTOR OF EDN.(SPORTS)

Acceptance of the Tenderer :

All the above terms and conditions are accepted by me/us. I / we bound myself /

ourselves to observe them in the event of my / our tender being accepted. The

earnest money in

the form of Demand Draft for Rs. ______________ is enclosed.

Signature of the tenderer with seal

of the firm.

Place _________________

Dated _________________

Witness :- 1. _________________ 2. ___________________

GOVERNMENT OF NATIONAL CAPITAL TERRITORY OF DELHI

DIRECTORATE OF EDUCATION: SPORTS BRANCH

CHHATTRASAL STADIUM : MODEL TOWN : DELHI: 110009.

TENDER FORM FOR PROCUREMENT OF PLA CARDS

( TO BE FILLED BY THE TENDERER)

FINANCIAL BID

FORM TO BE DEPOSITED : Upto 2.00 p.m. on 29-6-2006

TENDER TO BE OPENED : At 3.00 p.m. on 29-6-2006

A.1 (a) Name of the Firm…………………………………………………………

(b) Address of the Firm ………………………………………………………

B. Rates in respect of Pla cards & Bags

- 7200 Pla Cards (1200 each in 6 different colour combinations on both sides)

having size 24” x 24” made of cotton with fine quality wooden sticks on both

side of each pla card.

- 1200 hand bags measuring 36” x 12” made of Cotton in single colour.

NOTE :

The rates should be indicated per item & inclusive of Value Added Tax and other govt.

levies.

The Tender shall be liable to be rejected if all the columns are not properly & completely

filled up.

This financial bid form duly filled in should be sealed in a separate envelope inscribing

“FINANCIAL BID FORM FOR PROCUREMENT OF PLA CARDS”on it & due

mentioning name & address of the tenderer on it.

Signature with name & stamp of firm